The Utility Personnel is responsible for the smooth functioning of the office by managing office supplies, maintaining facilities and equipment, and providing administrative support.
DUTIES AND RESPONSIBILITIES:
- Releases office supplies from the stockroom based on approved Supplies Requisition forms on a weekly basis.
- Ensures timely replacement and schedules replenishment of office supplies.
- Reports any noted defects on equipment, facilities, and furniture to the Admin Officer.
- Attends and remains present during pest control, preventive maintenance of air conditioning systems, and other scheduled maintenance activities within the office premises.
- Ensures timely replacement of water filter stages 1 and 2.
- Cleans the water dispenser at the head office regularly.
- Provides administrative support to the warehouse premises, including cleaning and arranging supplies and furniture.
- Answers, screens, forwards, and endorses all inquiries professionally and courteously in person or on the telephone during break time, acting as a reliever for the receptionist.
- Performs cleaning activities and ensures cleanliness of areas within the company premises, such as hallways, restrooms, pantry, conference rooms, and working areas, in accordance with the set cleaning schedule.
- Assists in the distribution of incoming and outgoing packages or mail, including post, letters, document transmittals, memos, couriers, and tokens.
- Performs messenger and field functions as needed in the absence of the company messengers, such as purchasing materials for repairs/maintenance, bank transactions, and document transmittals.
- Provides support and assistance during company activities.
MINIMUM QUALIFICATIONS:
- High School Diploma or Vocational Course/ Certificate from Training Institutes related to electrical, electronics or equivalent field
- Previous experience as a utility worker.
- Knowledge of cleaning equipment and techniques.
- Basic mechanical and electrical knowledge.
- Good interpersonal skills.
- Attention to detail and ability to perform tasks accurately.
- Strong organizational and time management skills.
- Ability to work with minimum supervision.
- Capable of performing physical tasks.
- Maintains a professional and courteous demeanor when interacting with colleagues and visitors.