MAIN PURPOSE OF THE JOB
- Maintain and manage a list of credible suppliers and service providers.
- Ensure an accurate and timely delivery of goods and services.
- Ensure that the terms and conditions, of any request or requirement, will be to the best interest of the company.
DUTIES AND RESPONSIBILITIES:
Technical Duties
- Processes purchase requests following company policy and procedures.
- Canvass various products and services (i.e. office supply, maintenance services, vehicle and equipment).
- Assist in sourcing, selecting and negotiating for the best purchase package in terms of quality, price, terms, warranty, deliveries and service.
- Assist the Management with supplier’s evaluation.
- Monitor the performance of the Supplier / Service Provider / Contractor.
- Coordinate with the requisitioner in terms of all relevant aspects of the request to ensure accurate purchase.
- Coordinate with suppliers to ensure timely delivery and discuss defective or unacceptable goods and services.
- Monitors delivery of materials, goods, services and supplies.
- Source new suppliers as needed.
- Maintains filing system and keeps pertinent purchase records in order.
- Conducts supplier visits as needed.
Administrative Duties
- Checks and analyzes vendor contracts (ensure that vendors and supplies comply with terms and conditions and determine if changes are needed).
- Maintain and review records of items bought, costs, deliveries, product performance, and inventories.
- Ensure all transactions’ records are processed, liquidated, filed in time.
- Maintain updated records of accredited suppliers, purchase orders, canvas sheets and all other purchasing related documents.
MINIMUM QUALIFICATIONS
- Graduate of any 4 year course preferably business course, administration, management
- At least 2 to 3 years of Procurement experience to include but not limited to canvassing, bidding and procuring various products and services for company operations/projects
- Experienced in negotiating with various suppliers/contractors/service providers
- Basic Computer Skills
- Willing to do field work