The Procurement Officer is responsible for processing the procurement of goods and services per standard operating procedures. He/She is primarily tasked in the timely and accurate place order of goods and services to meet internal and external customer requirements.
DUTIES & RESPONSIBILITIES
Technical Duties:
- Process purchase requests in accordance to company policies and procedures
- Canvas various products and services (i.e. office supply, maintenance services, vehicle and equipment)
- Assist management with vendor evaluations
- Analyze price proposals, financial reports, and other information to determine reasonable prices.
- Assist in sourcing, selecting and negotiating for the best purchase package in terms of quality, price, terms, warranty, deliveries and service.
- Coordinate with requisitioner in terms of all relevant aspects of request to ensure accurate purchase.
- Coordinate with suppliers to ensure timely delivery.
- Meet with vendors to discuss defective or unacceptable goods or services.
- Source new suppliers as needed
- Book flights for personnel and managers as instructed.
- Ensure Purchasing Section’s compliance with Quality Management System standards and requirements.
- Conduct on-site visits as needed.
- Pick up items as needed
- Source bidders for company assets for sale/disposal
- Perform other job-related duties, as needed.
Administrative Duties:
- Evaluate and monitor vendor contracts (ensure that vendors and supplies comply with terms and conditions and determine if changes are needed).
- Maintain and review records of items bought, costs, deliveries, product performance, and inventories.
- Ensure all transactions’ records are processed, liquidated, filed in time.
- Maintain updated records of accredited suppliers, purchase orders, canvas sheets and all other purchasing related documents.
- Coordinate with stock custodian to obtain / replace office supplies (e.g., writing pads, pens, copier / scanner cartridges), tools, etc., as needed.
- Conduct supplier performance evaluation and make recommendation
- Update and safekeep Quality Records Masterlist, Externally generated documents and QMS related documents and records in a department level.
- Implement proper file management in his own section
- Ensure documents of external origin are coordinated with DDC for registration and control purposes.
- Prepare a summary report of all requisitions made per month.
MINIMUM QUALIFICATION
- Graduate of a Bachelor’s degree in Business Administration or similar course
- With 2-3 years of experience in Purchasing preferably under a solar panel company
- Knowledgeable in canvassing and purchasing Engineering / EPC / Solar Panel Materials and various products and services for company operations.
- Knowledgeable in driving a 4-wheeled vehicle. He will be a driver if the need arises